See our Outsourcing Provider Directory here

Essential Steps to Successfully Outsourcing Your Video Game Project

Nowadays, outsourcing is a crucial lever for game developer firms to control their projects successfully. The idea of outsourcing implies that some particular chores or even separate parts of a given project can be assigned to outside vendors or teams. This approach has been acclaimed by many of its followers for its ability to simplify development processes, get skilled professionals, and cut down on costs. Today, we are going to talk about the keys to successfully cooperating with contractors on video game projects. Specifically, we’ll explore how to outsource my video game effectively.

Brief Explanation of Outsourcing in the Video Game Industry

In the video game industry, outsourcing involves assigning responsibility for some portions of game production to freelancers or other unaffiliated businesses. These jobs include everything from programming, sound design, quality control, and localization to art and animation. Through outsourcing, game creators may access a worldwide talent pool and a variety of resources and talents, which helps improve their games.

Importance of Effective Outsourcing for Game Development Projects

For a number of reasons, successful outsourcing is essential to the accomplishment of game development projects.

  • Access to Specialized Expertise: Through outsourcing video game development, game makers may work with experts who have knowledge and expertise in certain game development domains. Outsourcing gives access to skills that might not be accessible in-house, such as making complex character animations or composing engrossing soundscapes.
  • Cost Efficiency: Outsourcing some components of game production can result in considerable cost savings compared to keeping an in-house crew for every job. External suppliers can offer inexpensive prices without sacrificing quality since they frequently operate in areas with lower labor expenses.
  • Time Optimization: Outsourcing helps developers accelerate the development process by assigning work to specialized teams or people. This shortens the time to market by enabling the core development team to concentrate on important project components while outside partners handle extra work.
  • Scalability: Game creators can modify resources according to project requirements by using the scalability choices that outsourcing offers. Outsourcing gives flexibility without the cost of keeping a set staff, whether scaling up for a significant production phase or shrinking during slower times.
  • Global Reach: Through outsourcing, developers may work with experts from any location, overcoming regional constraints. This worldwide reach encourages variety in thoughts, viewpoints, and inventive solutions, enhancing the game creation process and producing more avant-garde titles.

Defining Your Project’s Needs

It is important to precisely describe your project needs prior to starting the outsourcing process. This entails determining the precise jobs or specializations you want to outsource. Take into consideration these crucial steps:

  • Comprehensive Project Analysis: Conduct a comprehensive study of your game project to determine its goals, target market, scope, and technical specifications. This will help you decide which parts of the development process should be outsourced.
  • Identify Core Competencies: Establish the areas where outside knowledge is needed and your team’s key capabilities. Examine whether outsourcing particular jobs fits within the restrictions of your project budget and goals. 
  • Prioritize Outsourcing Tasks: Sort tasks according to their level of complexity, urgency, and significance for the project as a whole. Important jobs that need a lot of resources or specialized knowledge are excellent candidates for outsourcing. 
  • Set Clear Expectations: Make sure prospective outsourcing partners are aware of your project’s specifications, deadlines, quality criteria, and deliverables. Creating open lines of communication right away promotes teamwork and reduces miscommunication. 

Creating a Detailed Project Scope

Making a thorough project scope that specifies the objectives and requirements is essential once you’ve determined your project’s demands. A clearly defined project scope ensures clarity and coherence throughout the development process by acting as a roadmap for your team and outsourced partners. To build a thorough project scope, follow these steps:

  • Define Deliverables: Clearly state what is expected of each job or service provider that is outsourced. This includes assets such as graphics, animations, code modules, music files, and documentation.
  • Set Milestones and Deadlines: Divide the project into manageable segments and assign due dates for each. This will allow you to monitor development, spot possible bottlenecks, and guarantee the timely delivery of project components.
  • Specify Technical Specifications: Give each task’s exact technical needs, including file formats, program requirements, resolution standards, and performance benchmarks. This guarantees compatibility and uniformity throughout the project’s many components. 
  • Allocate Resources: Distribute the funds, labor force, and technological infrastructure needed to support outsourced operations. Understand how to outsource my video game effectively to ensure you have enough resources to complete the job without straining your partners or team.
  • Establish Quality Assurance Guidelines: Establish quality assurance guidelines and practices to ensure integrity and uniformity during the development process. Adopt stringent testing procedures to quickly find and address any problems or inconsistencies. 

Evaluating Project Results

It is crucial to evaluate project outcomes effectively to make sure that outsourcing efforts meet your requirements and quality standards. When assessing project outcomes, keep the following points in mind:

  • Performance Metrics: Establish key performance indicators (KPIs) to gauge how well tasks or services that are outsourced are performing. Metrics including timeliness, deliverable quality, cost-effectiveness, and customer satisfaction may be included in this.
  • Feedback Mechanisms: Create consistent feedback loops with video game outsourcing companies so that you may offer helpful criticism and quickly resolve any issues or inconsistencies. Promote open lines of communication to promote teamwork and ongoing development.
  • Quality Assurance Testing: Conduct comprehensive quality assurance testing to evaluate the performance, usability, and functionality of outsourced components. Find any errors, hiccups, or discrepancies and collaborate closely with outsourced partners to fix them.
  • Client Satisfaction Surveys: To determine general satisfaction with outsourced services, collect input via surveys or evaluations from internal stakeholders and end users. Determine what needs to be improved, then take suggestions into account for upcoming outsourcing plans. 
  • Cost-Benefit Analysis: Determine if outsourcing games activities are cost-effective by weighing the actual expenses paid against the anticipated advantages and value received. Evaluate if outsourcing has improved project success overall, reduced costs, or increased efficiency. 


For game makers looking to optimize resource allocation, get access to specialized knowledge, and simplify their production processes, outsourcing has become a strategic requirement. To optimize the advantages of outsourcing while reducing possible hazards, careful planning and proactive management are essential for identifying project needs, developing comprehensive project scopes, and assessing project outcomes. Understanding how to outsource my video game effectively is crucial in this process. Embracing outsourcing as a fundamental part of development strategy will be essential for maintaining competitiveness and providing audiences throughout the world with high-quality gaming experiences as the gaming industry develops.

Get 3 Free Quotes Logo

  • Save 70%
  • Unrivaled expertise
  • Verified leading firms
  • Transparent, safe, secure

Get Started

Small Teams Call Logo

Start your Outsourcing Journey in 15 seconds.

Get Started

Enterprise & Large
Teams Call

Explore with an Enterprise Expert

  • Independent
  • Trusted
  • Transparent

Dive into “Outsourcing”

A Guide to … Selecting the Correct Business Unit … Negotiating the Contract … Maintaining Control of the Process

Order now

Outsourcing Articles

Start your
journey here

"*" indicates required fields

Start your outsourcing journey.

Book a call with an outsourcing expert now

This field is for validation purposes and should be left unchanged.

"*" indicates required fields

This guide will walk you through some areas most important when outsourcing, such as
  • Identifying Your Outsourcing Needs Intelligently
  • Research & Selection
  • The Bidding Process
  • Contracts & Agreements
  • Implementation & Onboarding
  • Ongoing Management
  • Evaluating Success
  • Additional Resources

Book a call with an outsourcing expert now

This field is for validation purposes and should be left unchanged.

"*" indicates required fields

Become an OC Partner
This field is for validation purposes and should be left unchanged.

"*" indicates required fields

Media Inquiries for OC
This field is for validation purposes and should be left unchanged.

"*" indicates required fields

Subscribe to our Newsletter
This field is for validation purposes and should be left unchanged.

"*" indicates required fields

Submit Press Release
Accepted file types: pdf, doc, docx, Max. file size: 8 MB.
This field is for validation purposes and should be left unchanged.

"*" indicates required fields

Submit an Article
Accepted file types: pdf, doc, docx, Max. file size: 8 MB.
This field is for validation purposes and should be left unchanged.

"*" indicates required fields

Request Ben Trowbridge as a Keynote Speaker
This field is for validation purposes and should be left unchanged.

Go to standard quote

Exclusive Enterprise Assistance

  • Independent
  • Trusted
  • Transparent

Offshore staffing solutions for enterprise. Independent expertise, advice & implementation

  • 200+ Firms, Global Reach
  • Offshore, Nearshore, Onshore, Rightshore
  • Managed Request for Proposal (RFP)
  • Assisted Procurement Processes
  • Vendor Management
  • Unique Build Operate Transfer model
  • Captive & Shared Services
  • Champion-Challenger
  • Multi-site, multi-vendor, multi-source
  • Managed Solutions

For Enterprise and large teams only

  • Book 20-minute consult, obligation free

You will get:

  • Needs Analysis & Report
  • Salary Guidance & Indicative Pricing
  • Process Map

Only takes 1 minute to complete the form

Get Started

Not an enterprise?

Go to standard quote